Event Recap | ASMC National PDI
Senior Consultant, Public Sector
Those who attended this year’s American Society of Military Comptrollers (ASMC) National Professional Development Institute (PDI) event likely left Orlando, Florida, with some free conference giveaways, applicable training from riveting informational sessions, and a more thorough understanding of intragovernmental transactions (IGTs).
Several PDI sessions focused heavily on IGTs (the reimbursable process), which were discussed by Department of Defense (DoD) service leaders and industry professionals from the U.S. Department of the Treasury and Office of the Under Secretary of Defense (Comptroller) (OUSD(C)) Business Integration Office (BIO). Roundtable discussions and separate breakout sessions covered IGT processes and implementation of the Treasury’s IGT system solution G-Invoicing, formerly the Invoice Payment Platform (IPP).
The MorganFranklin team engaged in many G-Invoicing and IGT conversations with industry partners as well as representatives and leaders from the OUSD(C) BIO, Treasury, Army, and Marine Corps. As noted in one of the IGT sessions and several discussions sparked by MorganFranklin’s Irreconcilable Differences Reconciled: G-Invoicing, a standout topic across the sessions involved change management and how to remedy material weaknesses within the IGT process. At the MorganFranklin booth, we asked conference attendees about the largest challenge to implementing G-Invoicing in their respective organizations, and we heard loud and clear about two main themes.
- Uncertainty. Just under a third of respondents were unsure of the largest challenge to G-Invoicing implementation. This may be due to a lack of involvement in the IGT process or lack of awareness of IGT issues and upcoming implementation plans. Once a detailed, clear plan has been outlined for a service’s or agency’s best way forward, it is critical that leadership disseminate information regarding process changes, upcoming requirements, and system implementation to all stakeholders for successful process improvement.
- Assignment of responsibilities and roles. Determining who will own G-Invoicing implementation should be decided and championed by a stakeholder group involving personnel at multiple levels and different roles.
All survey responses are interconnected in a holistic approach toward IGT process improvement. Uncertainty can be reduced through published policy, strategic communication, and training. Determination and assignment of roles and responsibilities are surmountable challenges to overcome with leadership concurrence of priorities and tasks, specific policy, and standardized business rules within the services and agencies. Early adopters have assigned roles such as Support Agreement Managers (SAMs) to start the beginning stages of G-Invoicing utilization preparation. These early adopters have gained access to the system and are discussing data elements, identifying system interfaces and controls, attending Treasury-led system trainings, and assigning SAMs to set up and enter agreements into G-Invoicing.
Each year, the ASMC PDI brings together industry leaders and experts who understand the issues to put forward cutting-edge solutions that drive mission success. OUSD has established the requirement for G-Invoicing and prescribed timelines for implementation. However, OUSD does not charge agencies with how to accomplish the tasks. It is ultimately up to each agency and department to make the determination, implement the strategy, and successfully implement the G-Invoicing system to move toward remediating material weaknesses of the IGT process and, most important, achieve and sustain an audit readiness posture. Working across the DoD, the services, and private industry, MorganFranklin has listened to our clients and worked with industry professionals to explore the nuances of the IGT challenge, thoroughly understand the issues, and begin to outline their root causes. We bring a logical approach toward the IGT challenge that leverages proven best practices in an end-to-end strategy to G-Invoicing implementation that can be applied to enterprise organizations and scenarios.
Download Irreconcilable Differences Reconciled: G-Invoicing for an in-depth look at G-Invoicing and achieving a sustainable audit readiness posture.